On-Site Conference Headshots

Space requirements depend on the selected setup and anticipated attendance. We will help identify an appropriate location during the planning process.

For standard head-and-shoulders portraits, we can typically photograph approximately 15 people per hour at each station. Actual capacity may vary depending on the event schedule, number of photography stations, and the experience you would like to provide. Share your estimated attendance with us, and we’ll recommend the best setup for your event.

Our session fee covers the photography session itself, a consultation to discuss your needs, and a selection of edited digital images. You’ll have access to high-quality photos that represent your professional brand.

The session fee includes pre-event planning, professional on-site photography, studio lighting and backdrop setup, posing and expression guidance, image selection, professional retouching, and digital delivery of the finished headshots. Final pricing is based on the event location, service hours, expected number of attendees, and any additional photography stations or branding options requested. Travel or venue-related expenses may be quoted separately.

We recommend wearing solid colors or subtle patterns that reflect your professional style. Avoid busy prints and overly bright colors that may draw attention away from your face. Before the event, we’ll provide a headshot preparation and wardrobe guide that you can share with attendees.

Retouched photos will be delivered within one week of the attendee’s image selection. Depending on the service selected, attendees will either choose their preferred photo at the event or receive a private online gallery where they can review their images and make their selection.  Rush delivery available.